University venue hire software Many venues, one campus, one calm inbox.
Every department’s enquiries drafted in one voice. Clear roles, and every action logged with its reasons.
Sound familiar?
Campus venue hire, without the summer backlog.
Before · illustrative
July · 3 departments · 9 conference enquiries
- Enquiries scattered across departments
- Summer conferences swamp the team
- Procurement asks hard questions
- Who said what, to whom?
With inhand · illustrative
July · 9 drafts ready, each with its owner
- Shared mailboxes connected, roles per venue
- Drafts ready while the team runs events
- Plain answers on data, AI and access
- Every action logged, with its reasons
What changes
What changes for a university
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Every venue, one account
Halls, theatres and rooms under one organisation.
-
Clear roles
Least privilege, with permissions set per venue.
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A clear record
Every action logged with its reasons, and undo where possible.
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Plain answers for procurement
Data residency, AI disclosure and access on one page.
Your team and your data
Ready for your team, your IT lead and your owner.
Your team
- Admin
- Sales
- Ops
- Finance
- Read-only
Unlimited users, roles per venue, and an “Ask your IT admin” kit for Microsoft 365.
Your data
Stored and processed in the UK, with named exceptions. No staff access by default. Card details only on Stripe’s pages. The phone agent always says it’s AI.
Read the security pageFor universities
The parts you’ll use most
- Teams and venue groups: The whole team, one rhythm.Unlimited users, with roles set per venue.
- AI inbox: A reply ready, every time.A draft in your own Gmail or Outlook thread for every enquiry.
- Diary and holds: Every date earning.Ranked holds with expiry dates, mirrored to your calendar.
- Agents and modes: Team members, your rules.Agents act within limits you set: Supervised, Auto or YOLO.
- Proposals: Proposals out while they’re keen.A live link from your accepted rates that updates in place.
- Payments: Deposits in, without the chase.Payment links through Stripe, with your venue as the merchant.
FAQ
Questions universities ask
Can several departments share inhand?
Yes. One organisation can hold many venues, grouped by brand where it helps, with roles and permissions set per venue.
Does inhand hold Cyber Essentials Plus?
Not yet. Cyber Essentials Plus is a target for public-sector venues, so inhand does not claim it today.
Can we connect departmental shared mailboxes?
Yes. Shared mailboxes such as conferences@ connect on Microsoft 365 and Google, and an “Ask your IT admin” kit handles consent.
How is the use of AI disclosed?
The phone agent says it is an AI assistant in its first sentence, and every email inhand drafts or sends carries a machine-readable AI mark.
Where is university data stored?
Customer content is stored and processed in the UK, apart from a short list of named services set out in the privacy policy.
Who can see what?
Each person sees what their role allows at each venue. No Hire Space staff can access your account unless you grant time-limited, logged access.
It’s in hand.
See the drafts inhand writes from your own rates, in your own inbox.