Conference centre booking software Win the brief by being first back.

Day delegate rate quotes drafted as enquiries arrive. Holds ranked, PO numbers asked for. Your team checks and sends.

Illustrative example Draft ready

Enquiry: two-day conference, 300 delegates

Received 10:31 · Draft ready

We’re looking for an auditorium for 300 plus four breakouts on 14 and 15 May. Can you hold the dates? We’ll need to raise a PO.

Drafted by inhand · for your approval

The auditorium and four breakouts are available on 14 and 15 May. Another client holds a first option, so I’ve placed you as second option and asked them to confirm or release. Please send your PO number with the booking form.

2nd optionPO number requested

Send Edit

Illustrative example: a conference draft that places a second option and asks for a PO number.

Sound familiar?

Day delegate rates, holds and challenges, handled in the thread.

Before · illustrative

Tuesday 10:31 · agency asks to hold 14 and 15 May

Agencies want rates today
Options tracked in a spreadsheet
PO numbers chased by hand
Repeat clients quoted from scratch

With inhand · illustrative

Tuesday 10:31 · 2nd option placed · 1st asked to confirm

DDR quotes drafted from your rate card
1st, 2nd and 3rd options with expiry dates
The PO number asked for in the reply
Past clients and their bookings remembered

Illustrative example: an agency asks to hold two dates already held by another client; inhand places a second option and asks the first to confirm or release.

What changes

What changes for a conference and meeting venue

DDR quotes, ready to send
Day delegate rates and packages from your accepted rate card.
Holds that challenge themselves
When a second client is ready, the first is asked to confirm or release.
Invoices corporate clients expect
VAT, PO numbers, credit notes and refunds.
A sales team in step
Roles for every person, and sales by source, person and agent.

Your team and your data

Ready for your team, your IT lead and your owner.

Your team

Admin
Sales
Ops
Finance
Read-only

Unlimited users, roles per venue, and an “Ask your IT admin” kit for Microsoft 365.

Your data

Stored and processed in the UK, with named exceptions. No staff access by default. Card details only on Stripe’s pages. The phone agent always says it’s AI.

Read the security page

For conference and meeting venues

The parts you’ll use most

FAQ

Questions conference and meeting venues ask

Can inhand quote day delegate rates?

Yes. It learns your day delegate rates and packages from your own mail and asks you to confirm them before any draft quotes them.

How do holds and challenges work?

Dates are held as first, second and third options, each with an expiry. When another client is ready to book, the first option is asked to confirm or release by the time you set.

Can it handle PO numbers and VAT invoices?

Yes. Invoices carry VAT and PO numbers, and refunds and credit notes are recorded. Money back always goes to a person.

Can we set roles for a sales team?

Yes. Users are unlimited, with Admin, Sales, Ops, Finance and Read-only roles, plus custom roles and per-venue permissions.

We use another events system. What moves across?

inhand spots the system you use from its emails and rebuilds your enquiries and bookings from your own mail. It never logs in to your old system.

Can we see sales by person?

Yes. Reporting shows sales by source, person and agent, and every figure names its date.

Other venue types

It’s in hand.

See the drafts inhand writes from your own rates, in your own inbox.

Book a demo Email the team