# inhand for independent event venues

**Event space and warehouse venue software.** Big quotes out fast. Holds chased, not forgotten. Every enquiry drafted with your rates and options. Deposits in. You run the night.

- **Who it’s for:** Independent event venues such as warehouses, rooftops and studios, where a small team sells and runs the events.
- **What it does:** Drafts every enquiry reply with your rates, ranks first and second options with expiry dates and takes deposits through Stripe.
- **How it’s different:** It runs in the inbox you already use, so there is no new system for a small team to learn.
- **What it costs:** Drafting and the system are free. Agents are a paid upgrade, licensed per venue.

## Enquiries arrive while you’re running the event space.

Illustrative example: four weekend enquiries to an event space, each with a draft reply ready on Monday morning.

| Before | With inhand |
|---|---|
| Enquiries pile up mid-event | A draft waiting, even mid-load-in |
| Holds blocking your best Fridays | Every hold ranked, dated and chased |
| Quotes rebuilt from old threads | Quotes from your accepted rates |
| Deposits you have to chase | Payment links out, reminders sent |

## What changes for an independent event venue

- **First back on big quotes.** Drafts built from your rate card and packages, ready to send.
- **Options that keep themselves.** First, second and third options ranked, each with an expiry date.
- **Deposits, sorted.** Stripe payment links with your venue as the merchant.
- **Still your call.** Refunds, complaints and booking changes always come to you.

## Example

Illustrative example: a draft reply for an event space, holding the date as a second option.

> Thanks for thinking of us. The Warehouse is free on Friday 11 December and takes 80 for a standing reception. I’ve held the date as a second option until Friday. AV is [confirm AV cost].

## Relevant features

- [AI inbox](https://useinhand.com/features/ai-inbox): A draft in your own Gmail or Outlook thread for every enquiry.
- [Diary and holds](https://useinhand.com/features/diary-and-holds): Ranked holds with expiry dates, mirrored to your calendar.
- [Chasers and reminders](https://useinhand.com/features/chasers-and-reminders): Holds, proposals and payments chased politely, on time.
- [Payments](https://useinhand.com/features/payments): Payment links through Stripe, with your venue as the merchant.
- [Proposals](https://useinhand.com/features/proposals): A live link from your accepted rates that updates in place.
- [Mobile app](https://useinhand.com/features/mobile-app): Approve, edit and send from your phone between events.

## Frequently asked questions

### We’re a team of four. Is inhand too much for us?

No. Drafting is free, there is nothing to install and you connect your inbox in one click. Agents are there when you want them, not before.

### Can inhand track first and second options?

Yes. First, second and third options are ranked on one diary, each with an expiry date, and a freed date can be offered to the next client in line.

### Will it quote the wrong rate for an event space?

No. inhand quotes only from rates you accepted. Where a figure is missing, the draft leaves a placeholder for you to fill.

### Can clients pay a deposit online?

Yes. inhand sends Stripe payment links with your venue as the merchant: card, Apple Pay or Google Pay. Card details never pass through inhand.

### What happens to enquiries from Hire Space?

They arrive in your inbox like any other enquiry, with a draft ready. Hire Space takes commission only on bookings it sends you.

### Can I work from my phone during an event?

Yes. inhand installs on your phone as an app, with notifications for anything that needs you.

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Canonical page: https://useinhand.com/venues/independent-event-venues
Last updated: 2026-10-11