# inhand for conference and meeting venues

**Conference centre booking software.** Win the brief by being first back. Day delegate rate quotes drafted as enquiries arrive. Holds ranked, PO numbers asked for. Your team checks and sends.

- **Who it’s for:** Conference centres, meeting venues and co-working spaces selling to agencies and corporate clients.
- **What it does:** Drafts day delegate rate quotes from your rate card, ranks holds with challenges and invoices with VAT and PO numbers.
- **How it’s different:** It works from the inbox your sales team already uses, with roles for every person and sales by person.
- **What it costs:** Drafting and the system are free. Agents are a paid upgrade, licensed per venue.

## Day delegate rates, holds and challenges, handled in the thread.

Illustrative example: an agency asks to hold two dates already held by another client; inhand places a second option and asks the first to confirm or release.

| Before | With inhand |
|---|---|
| Agencies want rates today | DDR quotes drafted from your rate card |
| Options tracked in a spreadsheet | 1st, 2nd and 3rd options with expiry dates |
| PO numbers chased by hand | The PO number asked for in the reply |
| Repeat clients quoted from scratch | Past clients and their bookings remembered |

## What changes for a conference and meeting venue

- **DDR quotes, ready to send.** Day delegate rates and packages from your accepted rate card.
- **Holds that challenge themselves.** When a second client is ready, the first is asked to confirm or release.
- **Invoices corporate clients expect.** VAT, PO numbers, credit notes and refunds.
- **A sales team in step.** Roles for every person, and sales by source, person and agent.

## Example

Illustrative example: a conference draft that places a second option and asks for a PO number.

> The auditorium and four breakouts are available on 14 and 15 May. Another client holds a first option, so I’ve placed you as second option and asked them to confirm or release. Please send your PO number with the booking form.

## Relevant features

- [AI inbox](https://useinhand.com/features/ai-inbox): A draft in your own Gmail or Outlook thread for every enquiry.
- [Diary and holds](https://useinhand.com/features/diary-and-holds): Ranked holds with expiry dates, mirrored to your calendar.
- [Proposals](https://useinhand.com/features/proposals): A live link from your accepted rates that updates in place.
- [Payments](https://useinhand.com/features/payments): Payment links through Stripe, with your venue as the merchant.
- [Reporting](https://useinhand.com/features/reporting): Sales by source, person and agent, every figure dated.
- [Teams and venue groups](https://useinhand.com/features/teams-and-venue-groups): Unlimited users, with roles set per venue.

## Frequently asked questions

### Can inhand quote day delegate rates?

Yes. It learns your day delegate rates and packages from your own mail and asks you to confirm them before any draft quotes them.

### How do holds and challenges work?

Dates are held as first, second and third options, each with an expiry. When another client is ready to book, the first option is asked to confirm or release by the time you set.

### Can it handle PO numbers and VAT invoices?

Yes. Invoices carry VAT and PO numbers, and refunds and credit notes are recorded. Money back always goes to a person.

### Can we set roles for a sales team?

Yes. Users are unlimited, with Admin, Sales, Ops, Finance and Read-only roles, plus custom roles and per-venue permissions.

### We use another events system. What moves across?

inhand spots the system you use from its emails and rebuilds your enquiries and bookings from your own mail. It never logs in to your old system.

### Can we see sales by person?

Yes. Reporting shows sales by source, person and agent, and every figure names its date.

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Canonical page: https://useinhand.com/venues/conference-and-meeting-venues
Last updated: 2026-10-11